Lighthouse Release Notes
Custom Form Template
Fixed
- Bug causing Custom Form Templates Log to occassionally not appear for Processing Team Members.
Surveys
Fixed
- Bug causing the question conditionality to not work.
- Bug causing the Min and Max values not appearing in question summary.
Custom Form Template
Fixed
- Bug causing image files to lose their filenames and favicon when amended.
- Bug preventing final validation on an authority when submitting an amended form application.
- Bug causing incorrect notifications being sent using a Single Select – Radio field as the target answer type.
Global
Fixed
- User or Group Selection Pop Up Modal search algorithm optimised to accomodate spaces in search times.
New
- Added Validation check when same user is selected for Primary and Duplicate user in merge function.
Custom Form Template
Fixed
- Bug preventing users from being selected in the Allocate function.
- Bug sending notifications using last saved date trigger to applications that weren’t pending submission.
- Multi Select field values now wrap.
- Bug that causes authorities to drop when copying a form
Reports
Fixed
- Bug that was causing reporting time outs.
Global
Fixed
- Schedule Data Sources ignore the do not import users control if user count goes over license.
- Added a warning message when the primary and duplicate user are the same when performing a User Merge in the User Management screen.
Vehicle Management
Fixed
- Vehicle Control Officers receiving Vehicle Usage Return notifications incorrectly.
Global
Fix
- Return Popup Title change to be more return specific.
Custom Form Template
New
- Introduces a new Allocation Setting that allows the configuration of which users a form can be allocated to, either all authenticated users or users within an authority of the form.
- Status of a field is only displayed when Include Inactive is selected within the Fields Configuration Screen.
Fix
- Bug that prevented the Submitter Declaration from appearing if the Form had no Authorities.
Survey
Fix
- Bug that miscounted the selected users when using the select options.
Report Builder
Fix
- Bug that occurred when exporting any Pivot Grid to excel.
- Bug where custom fields may not appear for non-compliance reports.
Global
Fix
- Bug causing Notifications that are recurring and based on Last Workflow date to be sent every 30 minutes.
Custom Modules
New
- Change Include Custom Fields menu link to Update Field Schema
- Ability to see the Title and Subtitle of an Item within a Form Reference field is now configurable based on all users or user with permissions to the item.
- Hard limits on Section Names and Titles
Fix
- Lookups that are imported into Lighthouse through an attachment of a Form Import loss their hiearchy.
Surveys
Fix
- Bug that did not store the Users Organisation Unit when added by Group.
Custom Modules
New
- Additional functionality to the Notifications Target Answer Trigger to allow for a notification to be sent based on which authority the form is being submitted to.
Custom Module
New
- Ability to display a list of links to that are using the Application within an existing Form Reference Field.
Authority
Fixed
- Bug preventing groups that have All Active Users criteria from being selected in Authorities.
Non-Compliances
Fixed
- Bug allowing finalised breaches to be edited.
Custom Modules
Fixed
- Bug falsely reporting issues with pre-requisites in a form.
Custom Modules
New
- Validation of a form when importing a Custom Form Module including checks of on pre-requesities.
Fixed
- Bug that prevents an Application Forms Status changing from completed when the form is returned.
Authorities
Fixed
- Known issue where Groups Only Authority Groups weren’t displaying the child group.
Non-Compliance
New
- Setting Screen and tabs have been refactored to increase loading times
Groups
Fixed
- Issue with members not updating dynamically in the Groups Members based on Position, Level, Email address partial and Org Unit.
Custom Modules
Fixed
- Known issue with Target Answer Notification Triggers where multiple triggers only result in the first trigger being used.
Global
Fixed
- Slow speed or loading time faced when an initial user logins in for the first time into Lighthouse.
Groups
New
- Groups with Large memberships have been reworked to increase their performance with displaying their members within the groups field.
Fixed
- Known issues when using the Exclude criteria for the Position Attribute.
- Issue with including all Active Users if there is no criteria in the Include criteria of a group.
Custom Modules
New
- Custom Modules (Formerly Custom Form Templates) have been refactored with the focus on performance and optimisation.
User Management
New
- User Interface changes to the User Management Screen.
- User Management has been refactored with a focus on performance and optimisation decreasing the amount of time taken to view all users or utilising the filters available.
Global
Fixed
- Single Sign On Authentication remains functional when licence inclusions are expired or exceeded by an Organisation.
Report Builder
Fixed
- Amendment Reference number not iterating.
Custom Modules
Fixed
- Bug causing application to continue through workflow steps even if Authority wasn’t selected. .
Hospitality Module
Fixed
- Bug causing Reconciliation ID to be exposed in In-Tray Title
Custom Form Templates
New
- Ability to trigger an application amend based on an appending syntax to the application’s URL.
Report Builder
New
- Addition of the reporting column Authorisers – Level.
Custom Form Templates
Fixed
- Bug with Authorities
Compliance Surveys
New
- Added Column in Exception report to display the additional information submitted with exceptions.
Compliance Surveys
New
- Warning Message if no reporting period has been selected.
- Exceptions being displayed incorrectly.
User / Org Unit Import Export
New
- Bug causing the non-operation of the Purge Unused Users
Report Builder
Fixed
- American Formatted Dates appearing after initial load.
- Bug causing time out on certain datasets.
- Reformatting Submitter – Days Ago to only 2 decimal places.
- Bug caused when identifier column is removed.
Custom Form Templates
Fixed
- Expenditure and Payment Dataset not appearing in Reporting dataset list.
Report Builder
Fixed
- Bug causing data to be displayed as blank
New
- Submitter merge fields available within an Applications In-Tray Title and Subtitle.
Fixed
- Payments not appearing in Purchase Grid if no workflow exists.
- Optimised reporting engine.
- Optimised system-wide performance.
- Optimised maintenance routine.
Global
New
- Maintenance Routine optimisaed.
Custom Form Templates
Fixed
- Rounding up on Numeric (Currency) inputs over 6 digits
Survey
Fixed
- Exceptions not being displayed correctly after being recorded.
Custom Form Templates
Fixed
- Bug causing notifications to be sent incorrectly.
- Bug not honoured hidden section permissions and enforcing authority field mandatory claim.
Non-Compliance
Fixed
- Unlocking Breach causing Org Unit Supervisors to be overridden.
New
- Linking External Users by Email Address and displaying history.
Lookup Lists
Fixed
- Read Only permission bug
Custom Form Templates
Fixed
- Default Prefilling of Authorities disabled.
Integration
Fixed
- Bug causing CabCharge Lookup Lists from populating.
Global
New
- Export optimisation for Email Logs to be exported efficiently.
Report Builder
Fixed
- Bug causing large reports timing out when exporting to excel.
New
- Displays full path of Lookup Lists in Report Builder
Integration
Fixed
- Bug causing Power BI Dashboards from rendering with up to date data.
Hospitality
Fixed
- Bug that wasn’t allowing the “Requires for Official Hospitality” check setting from being honoured.
- Bug preventing some the ocrrect spending approver from receiving reconciled application.
Report Builder
Fixed
- Bug preventing Report Builder’s Pivot Grid from rendering
Global
Fixed
- Optimising Organisation Unit Search
User / Org Unit Import Export
Fixed
- Bug causing users to be added and then removed due to multiple users.
Report Builder
Fixed
- Child reference not appearing correctly.
Lookup Lists
Fixed
- Increase height and ability for longer lookups.
Global
Fixed
- Error log displays outside fixed box width.
- Notification Templates rendering a single character if To line is blank.
Custom Form Template
Fixed
- File Upload Attachment displaying by default.
- Inactive fields availble in conditionality dropdown.
- User Selection Field optimised to accept variable email inputs
Report Builder
Fixed
- Bug when modifying column names.
- Bug which disables the manage column names when modifying column order.
- Importing Report with Custom Form Templates with Column Names override, doesn’t render.
Survey
Fixed
- Prevent multiple exceptions from being recorded.
Lookup
Fixed
- Lookup addition permission issue
Custom Form Templates
Fixed
- Authority field selection to use Authority Name instead of label.
Custom Form Templates
Fixed
- Ability to scroll within the values input field in a Multi-select field settings screen.
- Help Text disappearing after form is saved or submitted.
- Help Text not duplicating when a field is duplicated.
- User Interface where Custom Form Log appears outside boxed content.
- Restricting the creation of forms if users is outside the restricted group or form is inactive.
User / Org Unit Import and Export
Fixed
- Data Source Configuration role to explicitly have visibility over data sources allocated to the data source configuration role.
Group
New
- Group Management screen optimisation.
Non-Compliance
Fixed
- Failed validations cause Date Picker CSS to drop off.
Global
New
- Power BI Dashboards can be embed into Lighthouse within a Note Field or Pre-amble.
Global
Fixed
- Employee Number and Level not updating during manual user file upload.
Custom Form Template
Fixed
- Hard Error caused when nominating a User Selection Field in Section Permissions.
Non-Compliance
New
- Header Filtering in Non-Compliance advanced metadata tables.
- Reporting Periods Start and End Date Label Changes
- Ability to close open reporting period by bulk.
Custom Form Templates
Fixed
- Contact Field Type’s Help Text not displaying.
Non-Compliance Survey
New
- Additional settings to allow for the Non-Compliance within the Table to show the status of the intances or hide it.
Global
Fixed
- Employee Number and Level Not displaying true value in user export and import logs.
- Hard Error cause if Contact Phone Number was too long.
- Multiple User Meta Data fields causing hard errors when input values are too long.
Non-Compliances
New
- Non-Compliance Category Codes (Unique Identifers) are mandatory.
Entertainment
Fixed
- Fixed reminders being sent to original spending approver when application is in reconcilation status.
Global
Fix
- Lookup’s render area is now dynamic to the options presented.
New
- Risk Rating Field’s Consequence and Likelihood now have individual reporting fields.
Reporting Permissions
Fix
- Permission isn’t visible by default if End Date has lapsed.
Custom Form Templates
Fix
- Previous authority validation failing if authority no longer has required spending limit.
Non-Compliance
New
- Non-Compliance Advanced Meta Data is now available in the report builder for submitted Non-Compliances.
Custom Forms
Fixed
Help text not appearing for specific Lookup fields under specific scenarios
New
Exporting and Importing Custom Form Templates includes saved Reports.
Unique Identifiers can now be generated for a form as a founding step to the development of ‘States’ to Form Templates.
Reporting
New
- API Key Generation and Management to provide a method for Data Analytics Tools such as PowerBI to pull data from reports minutes
Custom Forms
New
- Addition of the viewers role, notification template used, Validation messages and further explicit logging.
- Custom Form query optimisations to improve form loading time.
Fixed
- Copied Forms lose Authority Fields linkage to Authorities.
Reporting
Fixed
- Blank expenditure and payment fields in Report Builder.
Import and Export
New
- Options when import a user and organisation file to reset organisations using the data in the file or only update the changes.
Custom Forms
New
- Authority Popup Modal Title changed.
Fixed
- Fixed Authority field type using Authority’s Name instead of Label.
Non-Compliance
New
- Reporting Periods have been moved out of the Settings tab and into their own Tab.
- Deleted Reasons have been moved out of the Settings tab and into their own Tab.
- Non-Compliance Survey settings within the Non-Compliance module have been moved out of the Settings tab and into their own Tab.
- Deprecated Settings have been moved to the bottom of the settings page.
- The non-Compliance Settings’ help text has been reworded (where applicable) to clarify their function.
- Introduction of the Advanced Configuration for the Non-Compliance Module.
- Ability to Export Non-Compliance Taxonomies into an Excel Format.
- Ability to Import new and amended Non-Compliance Taxonomies into the Non-Compliance Module using an accepted excel format.
- Additional Tab in the Non-Compliance Settings to show import logs associated with the new import function.
- Additional fields within the Advanced Configuration to allow the collection of Review Cycles, Control, Monitoring Events, and Monitoring Stakeholder.
- Additional fields that provide linkages between individual lookup lists.
Fixed
- When N/A responses are selected after a defined non-compliance response, the N/A counts as an instance.
Surveys
Fixed
- Delete Popup warning’s incorrect participant count fixed.
- Non-Compliance Category appearing on Assurance Surveys and General Surveys.
- Conditionality or pre-requisites displays are re-worked to be more explicit in the Survey Admin view.
Accountable Forms
New
- Accountable Forms DAtasets are not available in the Report Builder.
- Pending Action Form Transfers can now be undone or retrieved by Registry Owner.
- Register Owner and Checking Officer’s identification split between Login and Name on Master registry list.
- Additional Last Issued date on Master Registry list.
- Location search method changed to ‘contains’ by default.
- Location and Organisation Unit now concatenated under Registry Title.
Global
New
- Multi-Factor Authentication layer available to be switched on for Users authenticating outside a Single Sign-on method.
Fixed
- Fixed the User Interface issue with the actions button on the User Import screen when the view doesn’t below to configuration group.
Custom Forms
New
- Ability to have an under caption help text and a tooltip for a field, including Custom Fields in other modules.
- Complex Fields such as Contact, Payment Manager, and Expenditure Grid now have Help options.
- Authorities with a single user will automatically be selected in an authority user selection field.
- Numerical Field Configuration re-organised to be more intuitive.
- Numerical Field Configurations improvements on validations and error messaging.
Fixed
- Fixed Section title not being visible when a section is empty.
- Fixed Reporting Permissions taking priority over Section Permissions within a form.
Group
Fixed
- Added missing Member Criteria label in the group configuration screen.
Reporting
Fixed
- Fixed missing requirement column on Non-Compliance Report export.
Authorities
New
- New Authorities accordion will be expanded and centred on user interface after initial creation.
User Management
Fixed
- Fixed incorrect user count in warning message during manual import preview.
- Fixed error being generated when attempting to delete a user connected as a Finance Officer.
Global
New
- Create Application button added to in-trays of modules related to applications or records.
- Create Application button can be re-labelled based on the Custom Form Application Label naming convention.
- Additional Improvements on Printing output of a Custom Form.
- Move Add button outside of the input boxes when multiple file input boxes appear.
- Add validation on User Edit Screen for the Cost Code field.
- Ability to Deselect and Reselect search criteria.
Fixed
- Fixed Missing Classification/Level tab in System Settings.
Global
New
– A verbose warning when uploading users that exceed the number of allowed users.
– Ability to rename the Classification and AGS Number attributes throughout Lighthouse including Groups, Merge Fields and User Management input fields.
– User and Organisation Structure Data Source Logs are now seperate files.
Fixed
– Go To Item email button has had its width restored.
Reporting Permissions
New
– Ability to provide a user or group reporting permissions for a Non-Compliance category or sub-category.
Non-Compliance
New
– Ability to create Custom Fields within the new ‘Category’ section.
– Replaced Vendor box with a Custom Field Section.
– Ability to utilise conditionality within Non-Compliance Custom Fields.
– Included all Custom Field Types that are not related to a module as options, that can be added as Custom Fields.
Entertainment
Fixed
– Fixed Attendees summation field not operating accurately.
– Fixed Error Messaging typo.
Custom Form Templates
New
– Ability to customise the New Application label for a form on the Tile Dashboard.
Fixed
– Removed the default inclusion of Payment and Expenditure columns in all default Custom Form Reports.
Global
- Fixed the fatal error generated when a non-group is saved in particular group inputs.
- Fixed the loss of conditionality when exporting and importing a custom form.
Non-Compliance
- Ability to configure Non-Compliance Responses on a question level which includes the ability to use the system default.
Accountable Forms
- Introduction of an Open Date in the Accountable Forms Registers Grid, also available in the Export.
Global
- “Go To Item” email button left and right padding fixed.
- Compress View button length to accommodate the icon.
- Changed ‘Required’ text to red to match best practices.
- Additional standardisation coverage on Tooltips and Help popups.
- Table headers background change to make headings more obvious.
- Fixed height for large Lookup lists.
- Adding Filename Validation and replacement for illegal characters in an uploaded filename.
- Menu structural changes to accommodate more menu items if required.
- Ability to change default currency from AUD to other common currencies throughout Lighthouse.
Custom Forms
- Configurable screen’s Note field text change to Black to match contrast best practices.
- Fixed error caused by clicking on authority with special characters in name within the authority edit field of custom forms.
- Fixed validation issue when a Note Field only contained a video or image.
- Numeric Custom Form Field now has a Percentage (%) mask.
- Fixed issue of Inserting Video into Note field not rendering video due to parsing issue.
- Custom Form application inbox titles and sub-titles change retroactively.
- Added Option to include completed applications in Custom Forms Event-based notifications.
- Introduction Placeholder functionality for Short and Long texts to match form creation best practices.
- Changes to the Long Text field character limit counter to make the remaining characters more visible.
- Additional functionality to Custom Form Templates to schedule Form creation and application allocations, using once-off or recurring schedules.
Non-Compliance
- Added additional validation to stop the ability to submit a non-compliance for a category outside its effective date.
Payment Manager
- Removed the additional Add Payment button.
Entertainment
- Addition of a total attendee’s field that calculates the total attendees from the attendees’ group number fields.
User Import / Export
- Introducing Azure Active Directory integration to import users from Azure as a data source.
Custom Forms
- New function to set the conditionality to be based on a Classification.
- Fixed the error that occurred when attempting to delete a form that has been linked through a form reference.
Non-Compliance
- Fixed default ‘how did this occur’ text duplicated on submission of non-compliance.
User Import
- Fixed empty cells in user import crashing importer.
Non-Compliance
- Fixed – The default Non-Compliance Lookup list item re-applying after submission.
- Fixed – Non-Compliance categories with collapse successive questions settings cause identified non-compliance to be not considered.
Reporting
- The Form application reference number now appears hyperlinked within the Reporting Dashboard.
Non-Compliance Survey
- Made it mandatory to identify at least one non-compliance before submitting a survey
- Can now configure the visibility of the ‘Allocate’ button
- Can now configure the visibility of the ‘Escalate Email’ button
- Can now configure where the ‘Corrective Actions’ field appears
- Can now allow hierarchical categories
- Can now allow multiple processing teams to be allocated via categories
- The ‘View as Report’ link has been included in survey questions to open a new tab showing each non-compliance in more detail
- Old/pre-existing reports can now report against categories in non-compliance
- Can now select ‘All Categories’ in ‘Survey Management’ to include all non-compliance categories for a section
- Can now jump straight to the ‘non-compliance detail report’ from the survey grid view
- The text in the survey grid has been updated
- Can allow survey admins to select non-compliances from all categories, or none at all
- The ‘Number of Instances’ field has been updated to include:
- Numeric characters only
- No negative values
- A configurable maximum value.
Custom Forms
- Fixed issue whereby users could submit to next authority without selecting a user or group for that authority
- Fixed issue whereby applications returned to a previous authority (not draft) were incorrectly showing as “Pending Submission”
Custom Forms
- Fixed issue whereby the return option was at times incorrectly unavailable
PIPE (New Module)
- Pipe interrogates data source (e.g. your finance system) and creates potential non-compliance reports based on the rules you choose to apply
Custom Forms
- Can now send notifications based on yes/no or lookup responses
Surveys
- Can now import/export surveys
System
- Can now import/export lookups
- Can now import/export groups
Custom Forms
- Fixed issue in settings where certain notification recipient role types weren’t displaying in the grid
- When including an item grid, can now select the type
- Can now add and/or link item types in forms
- Submit confirmation messages and authority search dialog now show the custom label for the authority specific to the form type
- Fixed issue where reminders based on complex notification parameters sometimes weren’t sending
- Fixed issue where contacts weren’t being deleted upon save
Items
- Now includes all normal field types (e.g. lookup lists, classifications, GL codes, cost centres etc)
- Can now choose to hide item types from dashboard
- Can now hide the “Roles” section
- Can now inherit permissions from associated custom forms
Non-Compliance
- Now includes pending non-compliances in the history list
- No longer insists on entering instance counts when not applicable
Surveys
- Fixed issue whereby new short/long text input fields couldn’t be specified as longer than 100 characters
- Fixed issue where it wasn’t updating non-compliance category and question options upon save
- Questions now run all the way to the right of the page
Custom Reports
- Can now report on all authority elements (e.g. label, outcome, dates, etc) in custom form reports
- Fixed issue where inactive form types would display empty reports in custom form reports
- Fixed issue where using column header overrides would occasionally give a hard error
- Reports no longer include HTML code when exported
- Now includes all circumstances and costs in FYC reports
System
- Optimised Organisation Structure selector control to run faster
- Includes active user count in user import log after import
Custom Forms
- Fixed issue whereby user-field-based notification recipients wouldn’t display in the notification recipient grid
Dashboards
- No longer gives an error when custom form fields have double quotes in the label
Custom Forms
- Fixed issue whereby previously approved authorisers removed from their authority groups could cause a problem disallowing progression of workflow
Non-Compliance
- Now clears defaulted committer details when committing party set to External
Custom Forms
- Fixed issue whereby conditional fields based on the numeric input type wouldn’t show when read-only
- Fixed issue whereby large text fields weren’t visible when printing
- Fixed issue whereby not all field values were being copied forward when amending a form
Custom Forms
- Now allows override of inherited (expenditure) authorities
- Now allows multiple stages of the same authority, each with their own configuration
- Added message warning users that the authority placement field was merely a placeholder, and that conditionality of actual authorities must be carried out in the template settings, authority tab
- Fixed issue where removing a stage from the workflow could break forms currently at that stage
- Fixed issue whereby authorities weren’t always updating correctly on complex conditionality changes in the form
Non Compliance
- Increased allowed framework group name length
Custom Forms
- Fixed bug that occasionally gave a “Value cannot be null” error when saving a form
- Fixed bug whereby non-included user select fields that disallowed submission and defaulted to the logged in user could force validation stopping the user from submitting
- Fixed incredibly rare bug that saw a file upload box appear when interacting with form elements
- Fixed advanced authority configuration, whereby occasionally authorities would not appear in the correct place, and selection of an authority would appear in the wrong field
- Fixed issue whereby inherited (master) authority name was being used instead of label in rendered form
Reports
- Can now report against inactive custom form templates (previously returned no data to report)
System
- Long text areas now adapt to the length of the text they contain (but still allow expansion and collapse)
- Merging users now honours the “Set alternate login” checkbox
System
- Various minor bug fixes and enhancements
Custom Forms
- Significant enhancements to template editor, permissions management, visibility and overall functionality, as follows
- Fields are now grouped by sections, each with their own configuration and permission
- “Break” field now deprecated (use sections instead)
- Sections and Fields can be dragged and dropped into position
- Adding or copying fields inserts them below the field that you have clicked the button to add/copy
- Advanced editor mode that allows you to select section and sort order manually when editing fields
- Section permissions that allows display, editability and validation settings per user role per stage
- Now allows inline authority placement
- Now allows a distinct declaration per authority (and submitter)
- Increased length of authority name, authorised and not authorised labels
- Can now override all authority settings (such as workflow order and labels) per implementation within custom forms
- “Include in emails” setting moved to merge fields and deprecated
- Enhanced options for notifications
- Approval panel in custom forms modified for brevity and ease of use
- By default the expenditure grid no longer starts with a blank row
- No longer removes carriage returns in long text fields upon save
- Date-based notifications can now be sent on completed forms
Dashboard
- Entertainment data now available in dashboards
- Gifts & Benefits data now available in dashboards
- Designing dashboards now managed by system permission (System Settings –>Permissions/Workflow –> Dashboard Designers)
Tiles
- Fixed issue whereby tiles weren’t always staying in the order/location they were placed
Reporting
- Fixed issue whereby editing column names in custom report sometimes caused an error
- Fixed issue whereby the links to direct download of reports sometimes weren’t loading correctly
General
- Enhanced email template editing for all older modules
- Fixed issue whereby group drop downs sometimes were unable to be edited in system settings (rare Chrome-only issue)
- Can now merge Classification into how user names display in System Settings
- Additional security logging of when user records were updated, what was changed, and by whom
- Improved performance and handling of large user and org unit import files
- Fixed issue whereby complex custom forms sometimes resulted in an error upon submit
- Fixed issue whereby custom forms sometimes resulted in an error when copied and submitted in one step
- Fixed issue where blank email footers in the notifications module were not defaulting to the system footer
- Survey Analysis now keeps consistent colours for values across questions
- Fixed issue whereby settings for mandatory tax type and cost centre in custom forms expenditure were not being correctly applied
- Fixed issue whereby exporting custom reports with comma in the name to Excel wasn’t setting the filename and extension correctly
Custom Forms
- Restricted custom application templates no longer appear as tiles on dashboard to users without access
Surveys
- Fixed bug whereby deleting a participant from a survey could erroneously reset managers for other participants
- Improved email handling disallowing rare use case where emails could be continually sent in error
- Added existing merge fields to survey email editor for easy selection
Search
- Optimised search functionality
Custom Forms
- Fixed issue whereby copying a custom application could sometimes cause an issue when submitted immediately
Search
- Fixed issue whereby searching occasionally gave an error